India is one of the largest software and service exporters in the world, providing global solutions to companies and customers across multiple countries. With the growing number of developers in the country, this is only expected to scale rapidly, and strengthen India's position as a global hub for software development.

While working with international clients, a compliant and streamlined process must be used to receive, track and manage payments from these entities.

The SOFTEX form, short for Software export declaration form, plays a pivotal role in ensuring that software companies adhere to the necessary guidelines when exporting software and related services. This is a post-facto authorization done to ensure that the value of software services exported is commensurate with the value of funds received by the company

What is Softex?

Softex is a certification process mandated by the Reserve Bank of India (RBI) for software and related services exports. The primary purpose of Softex is to monitor and regulate the foreign exchange transactions associated with software exports from India.The Softex certification acts as a testament to the authenticity of the export and ensures that the revenue generated from the exported software is repatriated back to the country.

Who needs to file Softex?

1. All software companies that fall under IT or ITeS category are liable to file the Softex form as per the foreign trade policy. The process for filing may differ based on whether the company is registered within an STP/SEZ/EOU scheme or outside (non-STP units) and may require further registration with the concerned STPI.
2. Companies that do not fall under IT or ITeS category are not liable to file the Softex form

Documents and Timelines for Softex:

To obtain the Softex certification, software companies need to provide a set of documents that validate the export transaction. Once submitted, the documents are evaluated, and final certification done by concerned STPI.

The Softex form needs to be filed within 30 days of from the close of month in which the invoice was raised, referencing the SOFTEX number allotted by RBI.

The essential documents may include:

1. Invoice: A detailed invoice outlining the software or services being exported, along with their respective values, is a fundamental requirement for the Softex process.
2. Agreement/Purchase order/SOW and any other relevant contract details
3. Technical Write-Up: A comprehensive technical write-up describing the functionalities and features of the exported software
4. Declaration of Foreign Inward Remittance Certificate (FIRC): This document is issued by the bank, validating the receipt of foreign currency in the Indian bank account.
5. Any other document as required by the concerned STPI

Benefits of Softex Certification:

1. Regulatory Compliance: Softex certification ensures that software companies comply with the regulatory framework set by the RBI, fostering a transparent and accountable export environment.
2. Risk Mitigation: The Softex process helps in mitigating the risks associated with foreign exchange transactions by ensuring that all documentation is in place and compliant with regulatory requirements.
3. Facilitates Audits: Softex documentation serves as a comprehensive record of software exports, making it easier for companies to undergo audits and comply with any inquiries from regulatory authorities.
4. Access eBRC: The certified copy of the Softex form needs to be filed with the AD bank to access the eBRC form.

Importance of Softex for Software Companies:

In conclusion, the Softex process holds immense importance for software companies engaged in exporting their products and services. It not only ensures regulatory compliance but also facilitates seamless financial transactions, bolsters global credibility, and mitigates risks associated with foreign exchange dealings.

The Softex certification, therefore, acts as a cornerstone for the growth and sustainability of software companies in the international market. By prioritizing and efficiently navigating the Softex process, software companies can position themselves as reliable and compliant entities, contributing to the overall success of the software export industry.